Upload a PDF. Aquifer AI reads it, matches the purchase order, codes the GL from the vendor's history and posts within your threshold or asks for approval. Vendors, jobs and cost codes stay matched with the ERP you run today, so you can take AP first and leave the rest where it is.
Upload a PDF. Aquifer AI reads it, matches the purchase order, codes the GL from the vendor's history and posts within your threshold or asks for approval. The PDF sits beside the drafted bill, so the reviewer checks the coding against the vendor's own document instead of retyping it line by line.
Every drafted bill carries the flags the AI raised, in words a reviewer can act on, such as over PO, over subcontract, duplicate, insurance expiring and non-compliant vendor. A bill over your threshold, or on a sensitive job, goes to the right approver by amount and dimension. Nothing over your threshold posts until the person who should see it has seen it.
Vendors, bills, purchase orders and payments sit together. Pick the bills to pay and one payment per vendor is drafted with the bills it covers, then approved and posted. Payment terms set the due date, AP aging shows what is open by vendor as of any date, and every change is in the audit log.
A vendor portal where subs upload their invoices and lien waivers themselves, so the paper reaches accounts payable without an inbox in between. Your team reviews what arrives against the vendor's record, and insurance and compliance flags travel with the bill from the first look rather than turning up at payment time.
An invoice is forwarded by email, uploaded by a sub in the vendor portal or uploaded by your team. Aquifer AI reads it, matches it to the purchase order and codes it from the vendor's history. Within your threshold it posts. Above it, or when something does not match, it goes to the approver with the PDF beside it.
The same module, used by the owner, the general contractor and the subcontractor. One example each.
A contractor's pay application arrives as a PDF. Aquifer AI reads it, codes it to project and funding source, flags anything over the commitment and routes it to the project manager. Once approved, it posts and syncs to your ERP.
A sub's invoice is matched to its subcontract and coded to job and cost code. Over subcontract, duplicate or insurance expiring shows on the bill before the project manager approves it, so the conversation with the sub happens before the money moves.
Supplier bills are read and coded to jobs the day they arrive, with duplicates flagged against the vendor's history. The office approves from a queue, pays by check or ACH, and AP aging shows what is open per supplier at month end.
Vendors, jobs and cost codes match on both sides through Integrations, and a bill posted here lands in the ledger you keep, coded the way it was approved. Take AP on its own and leave AR, job cost and the ledger where they are until you are ready.
Pricing follows what you use. Every part of the platform can be taken on its own and kept in sync with the systems you already run. Talk to us about pricing for your company.
Talk to us →What does Aquifer AI do with an invoice?
It reads the PDF, matches the purchase order and codes the GL from the vendor's history. Within your threshold it posts; above it, it asks for approval. The PDF stays beside the drafted bill, and every step is in the audit log.
Can I take accounts payable without the other modules?
Yes. AP runs on its own, in sync with the ERP you have through Integrations. Vendors, jobs and cost codes match on both sides. Add AR, job cost or the ledger when you are ready.
What happens when a bill is over the purchase order?
The bill carries an over PO flag before anyone approves it, next to duplicate, over subcontract, insurance expiring and non-compliant vendor. Your approval chain decides who sees it and who can post it.
How do subs send invoices?
Through the vendor portal, where they upload invoices and lien waivers themselves. The bills land in accounts payable for review and approval, with the vendor's record beside them.
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